Mandatory elements
A domestic business-trip order is issued by the employer before an employee departs, and it sets the conditions of the trip. We draft the *заповед* (order) actually placed on file in Bulgarian; under the Ordinance on Business Trips within the Country, it must contain:
| Element | What it contains |
|---|---|
| Traveling employee | full name and position of the employee |
| Destination | the town/site of arrival |
| Term | start and end dates (in calendar days, including travel days) |
| Purpose of the trip | a short description of the business purpose |
| Mode of travel | personal/company car, train, bus, etc. |
| Travel allowance | travel costs, per diem, and lodging — amount and payment conditions |
| Issuer and signature | name, position, and signature of the manager |
Example — a filled-in order
This is an English translation of the structure — the order we actually issue and file is drafted in Bulgarian.
ORDER No. [number]
for a domestic business trip
Pursuant to Art. 121 of the Labour Code and the Ordinance on Business Trips within the Country,
I ORDER:
[Employee name], holding the position of [position], is sent on a business trip to [destination city] for the period from [start date] to [end date].
Purpose: [short description — e.g. a meeting with a client/supplier].
Mode of travel: company car.
[City], [date]
Manager: ____________________ Acknowledged by: ____________________
After the trip — the expense report
The order sets only the conditions before departure. Within 3 working days of returning, the traveling employee submits a written expense report with supporting documents attached — tickets, lodging invoices, a trip log if a personal car was used — on the basis of which the final travel-allowance payment is settled.
Frequently asked questions
What must a business-trip order contain?
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The name and position of the employee being sent, the destination, the term (start and end dates), the purpose of the trip, the mode of travel, and the type of travel allowance — travel costs, per diem, and lodging.
Is the order issued before or after the trip?
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The order must be issued before the employee departs. After the trip, a separate document — a written expense report — is drawn up with supporting receipts attached.
What types of travel allowance are due?
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Travel costs for transport, a per-diem allowance for meals and incidental expenses, and a lodging allowance for overnight stays — in amounts set by the employer's internal rules, within the minimums set by the Ordinance on Business Trips within the Country.
Does the employee have to sign the order?
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It is good practice for the employee to sign the order to confirm they have read it before departure — this confirms they were notified of the task, term, and conditions of the trip.
Want a ready-made template?
We send it by email within the business day, free of charge.
Sources
Labour Code, Art. 121; Ordinance on Business Trips within the Country (State Gazette issue 27/2023). Verified 4 September 2026.
Important
The specific amounts of the per-diem and lodging allowances are set by each employer's internal rules, within the legally permitted limits. The order actually filed must be in Bulgarian; this page is an English-language guide to its contents.